Connected Vehicle Pooled Fund Study
Brian L. Smith, PE
Program to Support the Development and Deployment of Connected Vehicle Applications
For more information, visit the CV PFS website.
Connected Vehicles hold the potential to support a fundamental advance in surface transportation, including reduction in congestion, safety improvements, and improved traveler services. In order to realize this potential, Connected Vehicle Systems will require unprecedented cooperation between the private and public sectors. While automakers and device manufacturers will dictate availability of vehicular equipment, transportation agencies will control the deployment of roadside infrastructure and the incorporation of Connected Vehicle Systems into infrastructure applications (such as traffic signal control). As such, as owners and operators of the nation’s surface transportation infrastructure, state and local transportation agencies are at the core of Connected Vehicle Systems.
Given this background, a set of federal, state, and local transportation agencies established the first phase of the Connected Vehicle Pooled Fund Study (CV PFS) entitled “Program to Support the Development and Deployment of Infrastructure IntelliDriveSM Applications,” which started in July 2009 and will end in July 2012. Phase 1 has consisted of a total of five projects. Three of those were to develop and investigate infrastructure oriented Connected Vehicle Systems applications, while the remaining two were carried out to develop the practical knowledge necessary to promote accelerated deployment of the connected vehicle environment. Furthermore, based on the success of the Phase 1 of the CV PFS, US DOT has committed funding ($500,000) to the CV PFS to pursue a project in the area of Dynamic Mobility Applications, “Multi-Modal Intelligent Traffic Signal System”. This project, although directed by USDOT, will be managed by the PFS in a manner similar to the other PFS efforts.
Given this level of activity, and the growing importance of the CV PFS in the national program, the study members have identified the need to continue the program into Phase 2. The goal of Phase 2 is to support state and local agencies in preparing for the effective deployment of Cooperative Transportation Systems infrastructure, and to introduce Connected Vehicle System applications that allow agencies to more effectively meet their missions. In order to accomplish these goals, the objectives are:
- To conduct applied research to create deployable Connected Vehicle Systems infrastructure applications,
- To perform necessary efforts to facilitate the rapid deployment of Connected Vehicle Systems infrastructure, and
- To prepare and conduct field demonstrations and testing of Connected Vehicle Systems infrastructure applications.
The University of Virginia Center for Transportation Studies (UVA CTS) proposes to support the Virginia Department of Transportation (VDOT), the lead state of the CV PFS, in delivering Phase 2 of CV PFS by providing technical and administrative leadership.
The role of UVA CTS is to support VDOT in leading the CV PFS by providing technical oversight, procurement and administrative support. In particular, UVA CTS will carry out the following tasks designated to the program support team):
- Lead the PFS in identifying and prioritizing project needs;
- Develop project scopes of work;
- Develop and distribute Request for Proposals (RFPs);
- Execute contracts with the selected contractor/researcher;
- Review deliverables;
- Publish and disseminate deliverables;
- Manage budget resources;
- Process travel reimbursements;
- Coordinate meetings and after actions.
- Conduct projects as directed by PFS members
The program work plan will consist of six tasks. Task 1 and 2 will run throughout the program period. A series of the next four tasks (Task 3 through 6) will be conducted approximately once per each year. These tasks are described below:
Task 1: Program management
In this task, UVA CTS will conduct the work necessary to manage and administer the pooled fund study program. Specific tasks include:
- Coordinate meetings and after actions;
- Manage budget resources;
- Process travel reimbursement; and
- Perform other administrative tasks as identified.
Task 2: Conduct projects as directed by PFS members
During the course of CV PFS, there may be a need to investigate various technical issues in a relatively quick time frame, which would not be well suited to a formal procurement process. In this case, UVA CTS will conduct small-scale projects to address these issues. Such projects (if any) will be conducted at the direction of the PFS membership
Task 3: Identify and prioritize project needs
UVA CTS, working with the project support team and the core team, will first identify a list of specific research and development needs by synthesizing various thoughts proposed by the core team members. The core team members will participate in several rounds of discussions to identify and prioritize this list of projects via teleconference, email and in-person meetings.
Task 4: Develop scopes for the selected projects
In this task, based on the prioritized list of projects developed in Task 3, UVA CTS will develop detailed scopes for the high priority projects. These scopes will be reviewed by the core team members and be revised as suggested until finalized. The final product of this task will be Requests for Proposal (RFPs) that will be used to hire a contractor in the next task.
Task 5: Conduct procurement procedure
With the RFPs prepared in Task 4, UVA CTS will solicit responses from research and development organizations for the selected projects in order to bring the best skills and abilities to the program. PFS team members will evaluate proposals submitted in response to the RFP and select the contractor that best meets their needs. Finally, contracts will be executed with the selected contractor.
Task 6: Manage project activities
Once the project has been awarded, UVA CTS will continue managing the project activities throughout the project period. Specifically UVA CTS will:
- Monitor the project schedule;
- Review, publish and disseminate deliverables received from contractors;
- Provide technical comments to contractors to enhance the quality of products; and
- Determine whether the product meets the requirements identified in the RFP.